free Joomla! 3 Joomla! 4
Table of contents
- How it works
- Configuration (tutorial video)
- Content configuration
- Module configuration
With Admin Notes extension you can place a documentation / manual / notes on your administrator page that loads a Joomla article in a popup. As content it can display tutorials, embedded videos and images for other administrator users. You can set custom content in any administrator views. If the url is matching the content will be presented in the popup.
- Load the J! website, webshop, ERP documentation where you need the most
- No more questions if the help is on the admin interface
- Documentation can contain any content elements, as it is edited in articles
- External pagebuilder content can be loaded inside of the popup
- Customizable button title, position and permission
- Using Joomla core content manager as basic data
- Regex support for url-content matching
- Isis, Atum Joomla admin template compatibility
How it works
It works very simple. After you created the required content elements, you just have to place the content of your notes / documentation into the article. Then on the article's field group tab you'll find your URL custom field and here you have to paste the URL of the admin view where you would like to display your notes / documentation.
After module configuration you will see the button that opens your documentation in a popup.
Q & A
The content of the popup is Joomla article (with Super User acces level) and it can be edited in the Article Manager.
It can contain the most common html supported content types such as embedded videos, images, text, links, tables, lists etc.
First you have to create the following content elements: category, custom field group, custom field and the article, where the content itself will be placed.
After the required assignments (article and custom field to category and field group) you just have to copy and paste the admin view's URL into the article's custom field.
Finally enable the Admin Notes module so a button will be displayed. By clicking on it your documentation/article will be presented in a popup window.
It's a supported case, all articles will be placed in the popup window.
You can place multiple and different admin notes on the same administrator view, so you can have more buttons on the same page at the same time. This can be useful if you want to display different documentation to administrators with different access.
In this case do not forget setting the acces levels of the elements.
It's highly recommended to use at least Special or Super Users access level (ACL) configuration for the article, category, custom field and the module as well.
Note: With inappropriate ACL settings Admin Notes button and its content might appear on the administrator's login interface. On the other hand it could be a useful usage if you want to place a (popup) message in the login screen of the admin interface.
We recommend Admin Notes Joomla extension for bigger Joomla websites with many Administrators. For example there is a webshop extension on the website and there is a custom developed shipping extension with CRM functions and you want to have some kind of documentation / help to be always accessible for the admin users. Here comes the Admin Notes extension which is an administrator module and it can pop up a certain article on the admin inerface.
Modules won't be rendered since loadmodule or loadposition is used for frontend display. However, there is a workaround for this with iframe.
Note, that loading an iframe in the Joomla admin interface is not the best idea by security perspective.
It won't be displayed in the backend since SP PageBuilder needs to be rendered on the frontend in order to get the scripts and other stuff loaded. However, there is a workaround for this by using iframe and ?tmpl=component.
Note, that loading an iframe in the Joomla admin interface is not the best idea by security perspective.
Download for J3, J4
Fixed PHP8 error. 0 Non-static method Joomla\CMS\Version::getShortVersion() cannot be called statically
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01 Download the Adminnotes extension
02 On the administrator page go to the Extensions Manage menu ➙ Install ➙ Upload Package File, then drag and drop the file into the appointed part.
03 Now you are able to reach the module:
On Joomla 4 go to Content ➙ Administrator modules
On Joomla 3 go to Extensions ➙ Modules and click on the Site field. From the dropdown list select Administrator option.
04 Click on the New button, and select chjoomAdminNotes module.
Configuring the content
for the module
01Create a new category in the Joomla content manager. It's recommended to set its permission to Super Users or at least to Special. You may name the category to AdminNotes. It will contain your documentation articles you want to display in the pop up on the administrator interface.
02Go to Content ➙ Field groups. Create a custom field group. You may name it AdminNotes.
03Go to Content ➙ Fields. Create a text type custom field and assign it to the new field group and to the category you made in step 1. You may name it URL.
04Create a new article with the content you want to pop up on the administrator interface of Joomla. Place it in the category you made in step 1. There will be a new tab in the Article Manager (this will be the field group) where you can add a URL. This URL will be the URL of that admin page where you wish to display the documentation (article).
Go to Extensions ➙Modules and then switch from Site to Administrator modules. Now there will be the Admin Notes module.
- Custom field
- This is the custom field that you have already created (URL) in step 3, so now you can select it here from the dropdown list.
As the module supports REGEX syntax as well which allows URL content matching (so you can use the module in the case of determined articles), you can copy and paste this REGEX syntax into your URL custom field. With this expression for example you can display the documentation only when you open 3 specific articles, so you just have to replace the article IDs to yours.
- Title of the button
- You can give a title to your button that opens your pop-up content. You can display the button by giving the module's position.
- These are the suggested positions of the module in the admin interface.
Isis (Joomla3 core admin template): menu, title, status, toolbar
Atum (Joomla4 core admin template): menu, title, status, top
- We recommend you to set the access of the module to at least to Special or to Super Users permission. If you leave it on Public access, the button might appear without login on administrator login interface, depending on the given position.